Privacy Policy

My Wedding and Event Sitter (My Wedding Sitter LTD)

My Wedding Sitter Ltd (referred to throughout this website and related policies as “My Wedding and Event Sitter”, “we”, “us”, or “our”) is a company registered in England and Wales.

Last Updated: January 2026

Privacy Policy

1. Introduction

This Privacy Policy explains how My Wedding Sitter Ltd, trading as My Wedding and Event Sitter (“we”, “us”, or “our”), collects, uses, stores, and protects personal data when you use our website and platform.

We are committed to protecting your privacy and handling personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

My Wedding Sitter Ltd operates the My Wedding and Event Sitter platform, which facilitates the introduction and booking of independent babysitters for weddings and events.

For the purposes of data protection law, we act as a data controller for personal data collected through the platform.

3. Our Role as a Platform

My Wedding and Event Sitter operates as a booking and matching platform only. We do not employ babysitters and do not provide childcare services.

Babysitters and parents enter into arrangements directly with one another. We process personal data only as necessary to support the operation of the platform.

4. Personal Data We Collect

We may collect and process the following types of personal data:

Parents / Event Organisers

• Name and contact details
• Booking details (event date, location, timings)
• Information relating to children (such as ages and care requirements)
• Emergency contact details
• Messages exchanged via the platform
• Payment and transaction information

Babysitters

• Name and contact details
• Profile information, experience, and preferences
• Availability calendar and booking history
• Confirmation of DBS status (not DBS certificates)
• Payment details
• Messages exchanged via the platform

5. How We Use Personal Data

We use personal data to:

• Create and manage user accounts
• Facilitate bookings and matching
• Enable communication between parents and babysitters
• Process payments securely
• Provide customer support
• Meet legal and regulatory obligations
• Improve and maintain the platform

6. Lawful Bases for Processing

We process personal data under the following lawful bases:

• Contractual necessity – to provide booking and payment services
• Legal obligation – for financial and regulatory compliance
• Legitimate interests – to operate, maintain, and protect the platform
• Consent – where required, such as for marketing communications or non-essential cookies

7. Data Subject Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the following rights in relation to your personal data:

• Right of access – to request a copy of the personal data we hold about you
• Right to rectification – to request correction of inaccurate or incomplete data
• Right to erasure – to request deletion of your personal data, where applicable
• Right to object – to object to certain types of data processing
• Right to data portability – to request that your data is provided in a commonly used, machine-readable format
• Right to lodge a complaint – to raise concerns with the Information Commissioner’s Office (ICO)

You may exercise these rights by contacting us via the Contact Us page.

Please note that we may retain certain personal data where required by law, including for accounting, regulatory, or legal purposes. Any retained data will be restricted and not used for any other purpose.

8. Children’s Data

We recognise the importance of protecting children’s personal data and take particular care when processing it.

We:

• Collect only the minimum information necessary to facilitate bookings and appropriate care arrangements
• Retain child-related data for a limited period only, in line with our Data Retention Policy
• Do not knowingly collect personal data directly from children
• Do not use children’s data for marketing purposes

All information relating to children is provided by parents, guardians, or event organisers as part of a booking request. We rely on adults to ensure that the information supplied is accurate, appropriate, and lawful.

9. Data Retention

We retain personal data only for as long as necessary for the purposes set out in this policy and in accordance with our Data Retention Policy.

Retention periods vary depending on the type of data and legal requirements, including:

• Account data (while accounts remain active)
• Booking and communication data (up to 12 months after a booking)
• Child-related data (up to 30 days after a booking)
• Financial data (up to 6 years)

10. Sharing Personal Data

We may share personal data with trusted third-party service providers where necessary, including:

• Payment processors
• Website hosting and IT service providers
• Analytics and security services

These providers are required to process data securely and in compliance with data protection laws.

We do not sell personal data to third parties.

11. Cookies

Our website uses cookies and similar technologies to ensure it functions correctly and to improve user experience.

For detailed information about how we use cookies and how to manage your preferences, please see our Cookie Policy.

12. Data Security

We take appropriate technical and organisational measures to protect personal data against:

• Unauthorised access
• Loss or destruction
• Misuse or alteration

Access to personal data is restricted to authorised personnel only.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or how we operate the platform. The most recent version will always be available on our website.

14. Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact us via the Contact Us page.

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).